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Form one admission guidelines and procedure- 2021

October 5, 2025 Maverick John Leave a comment

The Ministry of Education has issued new guidelines on the 2021 form one admission process. According to the latest circular, all 2020 Kenya Certificate of Primary Education (KCPE) students are supposed to report to form one by August 7, 2021.

“As you are aware, the form one students selected to join various secondly schools are expected to report from 2nd to 7th August, 2021. This will be the 4th cohort of 100% transition policy and all efforts should then be put in place to ensure they all transit to secondary school.” Reads the circular, in part.

According to the Ministry, all schools are expected to put in place measures to receive their students and ensure they are well inducted.

“Admission and induction programmes must be elaborate to enable the leamers settle down for the 4-year cycle of Education. Studies have shown that new learners who are inducted properly on admission have a higher completion rate.” Adds the Ministry.

Further guidelines on the admission process have been provided. These include:

Admission 0f all leamers will be done in NEMIS. All Schools MUST capture their leaners in the system, failure to which action will be taken.
Where parents/guardians aPPlied for change Of placement and was accepted, the same has been effected in Nemis. Parents/guardians are advised to send their index number to short code 222d3 to confirm, download the new letter if applicable and proceed as guided in the joining instructions.
Only students who appear on the current NEMIS list of a school will be admitted in that school. The joining instructions must also be stamped by the head teacher op the primary school.
All deferred admissions will be done offline and processed later. The County Director of Education, CDE, must ascertain all such cases beforehand.
No school will admit a learner in the system who has not physically reported to school.
Leaners who are not able to take up their places on the stipulated dates must inform the school in advance.

To facilitate the process of admission through NEMIS, the change of placement system will be disabled on Tuesday 29th July, 2021. Read more details here; How to admit 2021 Form Ones through the NEMIS system: Ministry of Education.

Schools will download their lists from NEMIS as from Friday 30th July, 2021 in readiness for admission of students from Monday, 2nd August, 2021.

Breaking Education News

CS Magoha Issues Warning Over School Transition

October 5, 2025 Maverick John Leave a comment

The government has warned parents whose children will not have reported to Form One by Friday that they will be arrested and charged accordingly.

Speaking when he led a multi-sectoral door to door campaign in Kiandutu slums in Thika Tuesday, the CS told the parents to take their children to the nearby day secondary schools, which he said were free.

Education Cabinet Secretary Prof. George Magoha said national government administrators and the police will mop out all children yet to report to secondary school by then and have their parents arrested for denying them the right to education.

He said there was no reason for children who completed primary education this year to continue staying home when the government pays capitation to secondary day schools.

“75% of all the 10,000 public secondary schools in the country are day schools and we pay for all the school fees in these schools except for uniforms and food. Why must students stay home? If we find out that you are keeping a child who has finished primary school at home by Friday, you will be arrested,” said Prof. Magoha.

At the same time, the CS warned school heads against sending learners from day secondary schools home due to lack of lunch money or school uniform.

He said this will help the country achieve the 100% transition rate from primary to secondary schools, which is currently at 96% nationally.

The CS said the challenge has been in Garissa, Kilifi and Kwale counties, where he said the government has been keen to ensure they don’t lag behind.

Nyanza and Central region lead with an average of 97%, Eastern region is at 86%, Nairobi at 74% while coast is at 83%.

“Our target is to achieve 100% transition by Friday. Education is the only game changer in our society. We have already paid first term capitation for all our students and see no reason for any student to stay home,” said Prof. Magoha.

On the planned strike by lecturers at public universities, the CS said the government was focusing on other pressing issues facing its citizens, warning lecturers against downing their tools.

Lecturers have threatened to down their tools over what they termed as the government’s failure to implement the 2017-2021 Collective Bargaining Agreement (CBA)

“Thank God that you have a job and pay slip. Even If you down your tools, who will listen to you? We are busy working on arresting Covid-19 infections and ensuring that we achieve a 100% transition rate from primary to secondary school,” he said.

Breaking Education News

2021 form one selection results finally announced (Here are the details)

October 5, 2025 Maverick John Leave a comment

The Education Ministry has finally released the much awaited 2021 form one selection results. Students who sat for the 2020 Kenya Certificate of Primary Education (KCPE) examinations can now obtain their results. The results were announced by Education Cabinet Secretary Professor George Magoha on Tuesday 15th June, 2021.

CS Magoha at the same time announced that the Form One students will report to school August 2, 2021. This will be one week after the other learners (in form two to four) would have reported for term one of the 2021 academic year.
See the full academic Calendar/ Term Dates.

All candidates who scored 400 marks and above have been placed in national and extra-county schools of their choice.

According to Magoha, a total of 36, 254 candidates will join national schools; 17,406 girls and 18,848 boys.

Close to 201,067 KCPE 2020 candidates have been selected to join extra-county schools. Of this total, 95,646 are girls and 105,431 boys.

213,591 candidates will attend county schools; 115,325 girls and 98,256 boys.

The lowest tier of schools (Sub County schools) will receive 718,516 learners in total; 357,029 girls and 361,487 boys.

The top girl in the KCPE 2020 exam, Mumo Faith Kawee, has been placed at the Kenya High School, while the top boy, Wanyonyi Samuel, will proceed to Mang’u High School.

CS Magoha noted that many students failed to get places in their preferred schools due to ‘Poor selection guidance made many of the candidates miss their preferred selection.

Candidates can check the schools that they have been admitted to by texting their index number to 22263.

Education Ministry clarification on 2021 admission letters download and procedure

October 5, 2025 Maverick John Leave a comment

The Ministry of education has issued a clarification on 2021 form one admission letters downloads. This after claims emerged that parents should not download the 2021 form one admission letters if they are not be satisfied with the schools where their kids have been placed.

The Ministry has termed the message as being ‘fake news’ and misleading.

Here is the message that has now been quashed by the Education Ministry;

“Kindly if you are looking for an alternative school for your child, DO NOT PRINT THE LETTER FOR THE SCHOOL YOUR CHILD HAS BEEN ADMITTED TO. Once you download the admission letter, it is assumed in the system that you are taking the offer.

Someone from Ministry of Education has shared that information.”

Meanwhile, the Ministry has urged the parents to download their letters in readiness for the 2021 form one reporting dates.

Also see; School Term dates/ calendar for 2020 to 2023.

SIMPLIFIED PROCEDURES ON HOW TO DOWNLOAD THE 2021 FORM ONE ADMISSION LETTERS

How to download the 2021 Form one admission letter to National Schools

To download your 2021 form one admission letter to National Schools, follow these easy steps;

Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter.
Then, Select the county and sub-county where your KCPE centre is located and key in your index number and Submit.
Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
Use the printer icon to print or download icon to download to your computer.
Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
Finally, present it for admission together with a certified copy of birth certificate.

SELECTION OF KCPE 2020 CANDIDATES TO EXTRA COUNTY SECONDARY SCHOOLS

Extra County Secondary schools (formerly Provincial schools) are the second tier of schools in Kenya. They are the most preferred category of schools after National Schools.

The selection of candidates to Extra-County schools is based on a ratio of 20:40:40. This means that 20% of available vacancies in an extra county school goes students from the Subcounty where the school is found.

While the host county and other counties get 40% each. After the selection exercise for the 2020 placement of form ones, they will be expected to download their letters through the Ministry of education’s online portal.

The admission letter is important to both students and Parents/ Guardians. This is because it enables the two parties to prepare adequately for reporting to selected secondary school.

How to download the 2021 Form one admission letter to Extra County Schools

Admission letters for KCPE 2020 candidates will be available online, once the selection exercise has been completed. To download your 2021 form one admission letter follow the simple steps below;

Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter.
Now, Select the county and sub-county where your KCPE centre is found and key in your index number and Submit.
Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
Use the printer icon to print or download icon to download to your computer.
Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
Finally, present it for admission together with a certified copy of birth certificate

Please note that the admission letters will be posted online once the selection exercise is complete.

SELECTION OF KCPE 2020 CANDIDATES COUNTY SECONDARY SCHOOLS

Selection for 2021 form one students also follows a set criteria. Students joining County schools in based on the 20:80 ratio. This means that 20% of the available slots in a County school go the hosting Sub-County while the remaining 80% are shared among other Subcounties; in that County.

How to download the 2021 Form one admission letter to County Schools

To download the admission letter to County Schools:

To download your admission letter, follow the simplified steps below;

Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter. Now,
Next, Select the county and sub-county where your KCPE centre is located and key in your index number and Submit.
Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
Use the printer icon to print or download icon to download to your computer.
Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
Finally, present it for admission together with a certified copy of birth certificate.

Form one Joining instructions 2021, How to Download your admission letter

October 5, 2025 Maverick John Leave a comment

Are you looking for your 2021 Form one admission letter? You should be aware that the schools no longer send hard copies of the form one admission letters. Instead, these letters are only available on soft copy and you can easily download them.

The next question you may be asking yourself, then, is ‘how do I get my letter online?’.

The answer to this is simple. Your letter is available online at the Education Ministry Portal. All that you need is to visit this link; Form One Selection – Ministry of Education.

All that you need to have is your Kenya Certificate of Primary Education (KCPE) index number. Also know the County and Sub County where your former primary school is found; these details are required in order for you to access your letter.

Access and download your letter. Now, print it as it will be used during the admission/ reporting process.

2021 form one placement results (How to change school selected to join)

October 5, 2025 Maverick John Leave a comment

The 2021 form one placement results have been announced. The 2020 Kenya Certificate of Primary Education (KCPE) candidates, who may not be pleased with the secondary school they have been selected to join, can now apply for readmission at their preferred schools.

It is important to note that the process of requesting for change of form one placement is done purely online.

HOW TO CHANGE FORM ONE PLACEMENT IN 2021

In order to apply for change of form one placement, follow the easy steps below;

The parent or guardian should place a request at the school of interest; where he/ she wants the kid to be transferred to. The school will then shortlist and merit all students in the waiting (request) list and make a decision on those they will like to absorb; depending on the available (unfilled) vacancies.
The school through the National Education Management System, NEMIS -http://nemis.education.go.ke/, shall enter the details of the selected candidates from their waiting list and request the Ministry to capture them in the new school.
Approval to the schools’ requests shall be granted at different levels depending on the Category of the school. Approval for National, Extra County and County schools will be granted by the Ministry’s Head Office, Regional Coordinators and County Directors of Education, respectively.
Once the approval has been granted, the learner will then be moved from the selection list of the first school to the latest (new) school.
The parent/ guardian will then go online and print the admission letter for the new school.

“Change of placement is not reversible and caution must be taken to avoid being placed in schools not desired,” warns the Ministry.

Also see; School Term dates/ calendar for 2020 to 2023.

When a school has made a decision to offer a place to a student, the school will proceed to enter the details of the student.

For National and Extra County schools, the same has to be approved while for county, sub county and private, the system accepts automatically.

Please note that the application for change in form one admission is subject to availability of vacancy in the desired school.

HOW SCHOOLS CAN REQUEST FOR EXTRA VACANCIES

Where the capacity of a school has improved due to development of additional facilities in the year, a principal must request for placement of additional students and approval in NEMIS.

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Tag Archives: when is form one intake 2021

Form one admission guidelines and procedure- 2021

CS Magoha Issues Warning Over School Transition

2021 form one selection results finally announced (Here are the details)

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Education Ministry clarification on 2021 admission letters download and procedure

SIMPLIFIED PROCEDURES ON HOW TO DOWNLOAD THE 2021 FORM ONE ADMISSION LETTERS

How to download the 2021 Form one admission letter to National Schools

SELECTION OF KCPE 2020 CANDIDATES TO EXTRA COUNTY SECONDARY SCHOOLS

How to download the 2021 Form one admission letter to Extra County Schools

SELECTION OF KCPE 2020 CANDIDATES COUNTY SECONDARY SCHOOLS

How to download the 2021 Form one admission letter to County Schools

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Form one Joining instructions 2021, How to Download your admission letter

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2021 form one placement results (How to change school selected to join)

HOW TO CHANGE FORM ONE PLACEMENT IN 2021

HOW SCHOOLS CAN REQUEST FOR EXTRA VACANCIES

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