Tag Archives: TSC EMPLOYMENT LETTERS

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What TSC requires from newly employed TSC teachers

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Have you been employed recently by the Teachers Service Commission (TSC)? Well. During the recruitment process for new teachers, it is important that you know and understand the documents that you must submit to the employer.

Failure to submit all the required documents (in the prescribed format) would make you not be appointed to the TSC payroll. This will in turn delay the release of your salary. In adverse cases, the TSC may send you a regret letter; meaning that your application for TSC employment has been rejected.

LIST OF DOCUMENTS TO BE SUBMITTED TO THE BOMs BY NEWLY EMPLOYED TSC TEACHERS.

The Board of Management, BOM, carries out interviews for shortlisted teachers filling advertised secondary school vacancies. This is done at County level. If your application is successful, then you will be required to submit the following documents to the Secretary, Board of Management (who is the Principal):

  1.  Duly signed application for employment letter;
  2. Duly signed commitment letter to serve in the school for a minimum period of five (5) years and three (3) years in the case of North Eastern region;
  3. Original and copies of the following: –
  • National Identity card (both sides);
  • NCPWD card (where applicable);
  • 2 passport size photographs:
  • Certificates and testimonials; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
  • Official Academic transcripts;
  • Certificate of Registration as a teacher
  • KRA PIN certificate:
  • Bank Plate;
  • Duly filled pay point particulars’ form;
  • NHIF Card;
  • Primary and secondary school leaving certificates and other testimonials;
  • Evidence of service as a teacher intern (where applicable)
  • Acknowledgement of receipt of application for employment;
  • Evidence of separation from the Commission for those previously employed by TSC.

It is the responsibility of the Principal/Secretary Board of Management is expected to verify and certify all the above documents before issuing the Application for Employment Form (APPT 1) to the successful applicant.

TSC CHECK LIST 

Apart from the BOM Checklist, the Secretary, Board of Management(school principal), is required to submit the following documents to the TSC Sub-County Director:

  1. Duly filled and signed Application for Employment Form (APPT 1);
  2. Minutes of the selection panel duly signed;
  3. Completed selection score guide duly signed;
  4. Duly signed commitment letter to serve in the school for a minimum period of five (5) years and three (3) years in the case of North Eastern region;
  5. Certified copies of the following: –
  • National Identity card (both sides)
  • NCPWD card (where applicable);
  • 2 passport size photographs;
  • Certificates; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
  • Official Academic transcripts;
  • Certificate of Registration as a teacher
  • KRA PIN certificate;
  • Bank plate;
  • Duly filled pay point particulars form;
  • NHIF card;
  • Primary and secondary school leaving certificates and other testimonials;
  • Evidence of service as a teacher intern (where applicable);
  • Acknowledgement note for employment application documents;
  • Evidence of separation from the Commission for those previously employed by TSC.

You have been informed. The Commission takes submission of the above documents seriously. Omission of any one of these may delay your confirmation of employment.

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A teacher’s regret letter from TSC after filling the employment application form

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Are you wondering on what will make a teacher to receive a regret letter from the TSC? Well. During the vetting process of newly recruited teachers, the Teachers Service Commission, TSC, may reject the application for employment by a teacher. Such a teacher will then be served by a regret letter; detailing the reasons why his/ her employment application has been rejected by the Commission.

Successful applicants, though, get their employment letters. See more details here; TSC- Letter on offer of employment as a teacher; posting letter for newly employed teacher.

Interviews and selection of new teachers is a delegated function that is done at the TSC County levels. Once the exercise is completed the TSC County Director submits the following to the TSC Headquarters;

  • County Selection Panel minutes duly signed by the Chairperson and Secretary;
  • County merit list (Appendix IV). Both in soft (Excel) via ddstaffingp@gmail.com and hard copy;
  • List of all selected applicants drawn from the current merit list (Appendix V)
  • List of all the applicants who did not appear in the merit list (Appendix VI) with names of absent candidates during the certificate verification exercise;
  • Duly filled Application for Employment Forms (APPT I) for the selected applicants;
  • Original statement of confirmation of PTE/KCSE/KCPE results from KNEC for applicants without original certificates;
  • Certified copies of the following documents in the order indicated below: –
  1. National identification card;
  2. National Council of Persons with Disability (NCPWD) Card (where applicable);
  3. Two passport size photographs;
  4. KCPE Certificates;
  5. KCSE Certificates (include first attempt certificate if one repeated exams);
  6. PTE Certificate;
  • Primary and Secondary Schools and college leaving certificates and other testimonials;
  • KRA PIN certificate, Bank form and Bank plate to facilitate appointment on payroll.
  • Written commitment by the applicant to serve in any county posted to, for a minimum period of five (5) years, and three (3) years in case of North Eastern region;
  • Panel score sheet (Appendix I) both in soft (excel) via ddstaffingp@gmail.com and hard copy for the selected applicants;

NB: Where names on submitted documents differ, the applicants will be required to submit a sworn affidavit.

WHY A NEW TEACHER MAY GET A REGRET LETTER FROM TSC.

Once the documents have been submitted to the TSC headquarter, a rigorous exercise is carried out that involves close scrutiny of the documents. This exercise takes many days, and this explains the reason (s) as to why appointment letters delay for up to a period of over three (3) months.

Here are some of the reasons why a teacher may get a regret letter from TSC:

  • If the teacher took lesser units in the teaching subjects at college. TSC requires that a teacher takes a minimum of eight (8) units for each of the teaching subjects.
  • Except for Technical subjects, in post primary institutions, the teaching subjects must appear in the Kenya Certificate of Secondary Education (KCSE) certificate. For secondary school teachers, the minimum score for the teaching subjects is a C+ (plus).
  • If you got a mean grade of below a C+ (plus), for high school teachers, then count yourself unlucky. The Commission will have to reject your application for employment.
  • Your names should not conflict on your documents. In case of any disparities, it is necessary that you get a sworn affidavit.
  • Detected fraud; If the recruitment process was flawed at the County level and the ‘wrong’ applicant filled the TSC employment form, then the decision would be rescinded and the right candidate be employed.

These are just but some of the reasons that may make the Commission to reject a teacher’s application for employment.

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TSC deployment letters for teachers

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The Teachers Service Commission, TSC, issues a deployment letter to a teacher upon appointment. In deployment process a teacher is appointed to an administrative position or a higher administrative position. If you are lucky, you can be deployed to the Secretariat of the Commission.

Deployment also comes when you are posted from a primary institution to a post primary institution.

It is a dream of many teachers to be promoted and deployed by TSC. Not everyone, though, who gets deployed. This is because the number of administrative posts are limited and very competitive.

WHEN CAN A TEACHER BE DEPLOYED BY TSC?

Deployment comes in the form of the following:

  • When you are appointed to an administrative position;
  • If you are appointed to a higher administrative position;
  • When you are appointed to the Commission’s secretariat;
  • When appointed to perform administrative duties; and
  • When you are posted from a primary to a post primary institution.

A few teachers get appointment to administrative posts. If you are lucky, then you can be deployed by TSC as a:

(a) Head of institution;
(b) Deputy head of institution;
(c) Registrar;
(d) Dean of Curriculum;
(e) Dean of Students;
(f) Head of Department;
(g) Senior Teacher; or
(h) Head of Subject.

In all the above scenarios, a teacher receives a deployment letter from the employer. In most cases, deployment comes after you have successfully been promoted after an interview process.

A TSC deployment.
A TSC deployment.
You may also find the following useful:

TSC REDEPLOYMENT LETTER.

There are also a few unlucky teachers who get redeployed by TSC. In this case you will be served with a redeployment letter.

As captured in the Code of Regulations for teachers, the Commission may redeploy a teacher who has been deployed to any administrative position, within an educational institution to perform normal teaching duties where the teacher;

(a) is unable to perform the functions of the office so held;
(b) is incompetent or neglects administrative duties;
(c) continuously posts declining examination results;
(d) has poor financial management skills;
(e) neglects or fails to maintain proper records;
(0 is the subject of investigations for an offence under these Regulations; or
(g) performs any other act that in the opinion of the Commission justifies re-deployment.

TSC News Portal

TSC employment letters for new teachers

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Are you a teachers who has been recently employed by the Teachers Service Commission, TSC? Congratulations for this major achievement. Before you report to your teaching station, the TSC should send a letter of employment (Letter of probationary employment).

This letter, also called the posting letter, is meant for all newly recruited teachers after TSC has successfully vetted the teachers’ documents. The letter is sent to the teacher through the station where the teacher has been posted to serve under TSC terms.

In the letter the Commission Secretary spells out the entry level of the teacher i.e Secondary School Teacher II for teachers entering the profession as degree holders. The station where the teacher has been posted and the subjects to be handled are also written on the employment letter. Your starting salary scale is also given on your letter.

TSC TERMS OF EMPLOYMENT FOR NEW TEACHERS

If you are a newly recruited teacher then you must work on probation for a period of not less than six (6) months. In some cases the probation period may be extended if the teacher’s performance is unsatisfactory; at worst, the teacher’s employment may be terminated before completion of the probation period. To be confirmed on permanent terms, the head of institution fills a recommendation form for the teacher that is sent to TSC for approval.

You are expected to proceed to the posted institution as indicated on the employment letter and you are given a grace period of 30 days from the effective date; as stated on the employment letter.

Immediately you report to duty, the Head of institution should fill a casualty and send it to TSC, so that you can be put on the payroll.

The employment letter also spells out the expected basic salary per year depending on the entry grade of the teacher. The teacher is also entitled to monthly allowances pegged on his/ her grade. Allowances that the teacher may get include, but not limited to: House allowance and Commuter allowance. Teachers working in areas classified as hardship get hardship allowance on top of the two allowances. While, those working at schools with differently abled learners also receive Special allowance.

You should be ready to work in any part of the country where the Commission feels his/ her services are required. Additionally, you will have to serve at the initial work station, where the first posting has been made, for a period of not less than five (5) years before requesting for a transfer. Though, in some cases you may be transferred under special consideration from the Commission on such grounds as Medical and insecurity; as may be deemed fit by TSC.

The employment letter is also copied to the Principal or head of institution and the TSC County Director.

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Promotion letters for TSC teachers

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Every teacher working with the Teachers Service Commission, TSC, yearns for a promotion; that comes with increased allowances, salaries and even new responsibilities. Once promoted a teacher receives a promotion letter which details the new job grade, salary scale and allowances.

The Teachers Service Commission, TSC, introduced the Career Progression Guidelines (CPG) for teachers in 2017. These Career Progression Guidelines outline the academic and professional criteria for teacher career advancement. The guidelines link a teacher’s career progression, to his/her performance and professional conduct.

Under these Career Guidelines, promotion of teachers is subject to the following conditions:

i. existence of funded vacancies in the approved establishment;
ii. attaining minimum qualifications per grade;
iii. pursuing relevant Teacher Professional Development(TPD) modules;
iv. having relevant Experience; and
v. giving satisfactory performance.

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HOW A TEACHER CAN GET PROMOTED BY TSC.

Promotion of teachers is done in three different ways:

  • Promotion on common cadre establishment
  • Promotion through Teacher Proficiency Course (TPC)
  • Promotion through competitive selection

 Promotion on common cadre establishment

This applies to a category of teachers who may move from one job group to another without the need for a competitive selection process or availability of vacancies, provided they meet the minimum qualifications for the grade.

This involves teachers in Job Group J (C1), K (C2) and L (C3). Promotion from Job Group J to K and K to L is done after three years satisfactory performance.

To get the common cadre promotion, all you need to do is to fill the TSC promotion form.

Read more news on the new teachers’ job groups, qualifications and responsibilities here.

In considering the promotion of a teacher under the common cadre establishment, TSC considers the following minimum conditions:

  • period of time served by the teacher in a given grade (Usually 3 years);
  • validity of the teachers’ teaching certificate; and
  • the teacher’s performance of duty.

Promotion through Teacher Proficiency Course (TPC)

This type of TSC promotion covers non-graduate teachers in Job Groups G (B5) and H (C1), who must undertake a Teacher Proficiency Course. This has since become defunct.

 Promotion through competitive selection

Promotion of teachers to Job Groups M (C4), N (C5), P (D1), Q (D2) and R (D3) is done through competitive selection. The Commission usually advertises for these vacancies after some time (subject to availability of funds). Interested and qualified applicants are then supposed to apply through the TSC online portal.

Shortlisting of applicants is done at the TSC headquarters. Names of shortlisted candidates for Job Groups M and N and guidelines are then forwarded to County Directors and Regional Coordinators who conduct the interviews at the county and Regional Levels; respectively.

In the latest TSC guidelines, appointment and deployment of of all primary school institutional administrators and all institutional administrators for county, sub county and day (secondary) schools are to be coordinated by the Regional Coordinator.

The regional selection panel shall have the regional director (who shall be the chair), the host county director (secretary), the host county Human Resource Officer and all other county directors from the region.

Similarly, the county selection committee shall be composed of: the county director (chairperson), host sub county director (secretary), the county Human Resource Officer and all other sub county directors from the county.

WHY TSC MAY FAIL TO PROMOTE A TEACHER

The Commission may refuse to consider a teacher for promotion if the teacher has not completed:

  • two (2) years from the date he was found guiltily following a disciplinary action; or
  • one (1) year from the date he was issued with an administrative warning.

You are now more informed on TSC promotions and letters. Feel free to share this great news to your friends.

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MP Peter Kaluma endorses the distribution of TSC employment letters by Politicians

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MP Peter Kaluma endorses the distribution of TSC employment letters by Politicians

Homa Bay Town MP Peter Kaluma stated that the method of teacher employment is irrelevant, provided that all qualified educators receive job opportunities.

In reaction to President William Ruto’s Senior Economic Advisor, Moses Kuria, on X (formally Twitter), Kaluma contended that certain regions have faced marginalization in the hiring of teachers for many years.

“We call for the employment of all qualified teachers — I don’t mind how,” Kaluma posted.

Kuria had previously criticized politicians for openly handing out teacher employment forms at political rallies and funerals, labeling this trend as hazardous.

“There are numerous excellent ways to ruin a nation. However, the most conspicuous of late is the act of politicians showcasing teachers’ employment forms at public gatherings and funerals,” Kuria expressed in a statement made on Tuesday.

“It’s quite unfortunate, especially for us — the products of outstanding teachers. We have sunk this low, unfortunately. ”

In response, Kaluma accused certain politicians of having earlier encouraged tribalism within public service.

“You cannot expect professionalism from TSC after appointing all teachers from your area while making sure that educators from other areas retire without ever being employed,” he stated.

Concerns have surfaced recently regarding the method of distributing TSC recruitment letters, with accusations that some politicians have taken over the responsibilities of the Teachers Service Commission.

On April 20, the Kenya National Union of Teachers (KNUT) denounced the suspected involvement of politicians in the recruitment process.

KNUT Secretary-General Collins Oyuu asserted that experienced and deserving teachers have been unjustly excluded from opportunities due to political meddling.

While speaking at a press conference, Oyuu criticized the TSC for what he described as neglecting its responsibilities and ignoring qualified applicants.

“Never in the history of the Teachers Service Commission have we witnessed what is occurring now. The TSC must operate strictly within its designated role. The way some politicians are distributing employment forms leaves a lot to be desired,” he remarked.

Oyuu mentioned that numerous teachers who completed their training several years ago remain unemployed due to biased practices.

Earlier this month, TSC Chief Executive Officer Nancy Macharia refuted claims that employment letters were being given to politicians, referring to them as media speculation.

She asserted that the TSC has consistently followed appropriate recruitment protocols.

“I read this in the newspapers. It is tarnishing TSC’s reputation, yet we are responsible for recruiting teachers,” Macharia stated while appearing before the Parliamentary Committee on Constitutional Implementation, chaired by Runyenjes MP Eric Muchangi (also known as Karemba).

“You have to be fair and compassionate. The concept of selecting a teacher who graduated in 2023 while disregarding one who completed training in 2010 raises more questions than it clarifies,” Muchangi added.