The Kenya Universities and Colleges Central Placement Service, Kuccps, is a State corporation established under the Universities Act, 2012 to coordinate the placement of Government-sponsored students to universities and colleges, among other functions.

The Placement Service is pleased to announce that the online application portal is now open to all secondary school principals to upload programme choices submitted by the 2020 KCSE examination candidates in their respective centres/institutions.

The portal may be accessed by all schools/examination centres with registered 2020 KCSE candidates to apply for Degree, Diploma, Certificate and Artisan Certificate courses in universities and colleges under Government sponsorship.

School principals are urged to ensure that each of their KCSE candidates provides their programme choices in the various categories (Degree, Diploma, Craft Certificate and Artisan) and submit those choices via the Principal’s Portal.

For the application procedure, please refer to the Principal’s Manual available in the Placement Service website www.kuccps.ac.ke under Downloads.

Enquiries may be sent to info@kuccps.ac.ke or by calling 0723 954 927, 0734 879 662 or 0205137400.

Please note that the school/centre application system will close at 12.00 am on March 31, 2021.

HOW TO APPLY FOR 2021/2022 PLACEMENT OF KCSE 2020 STUDENTS VIA THE KUCCPS PORTAL

The Centre/School application can only be submitted by the Principal not individual students. It is important that Principals/schools apply for student for placement to Universities or Colleges.

The Principal can access the Placement Service Portal through: http://schools.kuccps.net/ or by visiting the Placement Service website: http://kuccps.net and clicking on the link marked Principal’s Portal.
All schools/centers are supposed to create a new account, kindly click on ‘New Account’ link and fill in the relevant verification details to create the new account.
Next, log in with the registered credentials and move to the ‘Applications’ tab.
Fill in the School Location and Contact information.
Click the ‘Application Template’ button.
This will download the excel workbook we expect you to populate with the student’s choices (7-digit Programme Codes NOT Programme Names).

Filling and saving the template

The student has 18 choices open to them,
1. 6 Degree options (1a, 1b, 1c, 2, 3, 4)
2. 4 Diploma options (1,2,3,4).
3. 4 Craft Certificate options (1,2,3,4)
4. 4 Artisan Certificate options (1,2,3,4).

The Student is allowed to apply for either any combination of or all levels, but they should be in the appropriate fields, i.e. no Diploma Codes in the Degree area or vice versa, these choices will be disregarded.

The student should only apply for programmes they will be comfortable pursuing if they are placed to them. No field is mandatory.

If a student will not be applying, do not enter anything in the fields, leave the choice cells blank and only fill the contact details.

Choices 1a-1c should be the same programme in different institutions, in cases where the programme only exists in one or two institution/s please enter only the one/s available and skip the other. Do NOT fill the gap with another unrelated option as it will be disregarded at upload.

Once the file is fully populated, save it as an Excel Workbook (.xlsx) any other format will be rejected.

Uploading the filled in template

On the portal, under application, click on ‘Upload Form’ and submit.
Once uploaded, the system will generate a report on the same page, please ensure the details appearing there are correct, i.e. only the ones who paid and are making applications are marked, once you submit the form, you will not be able to change the students who will be allocated the funds.

Any programme codes highlighted in pink are erroneous and should be corrected.

Correct the excel sheet as necessary and re-upload until the report is flawless.

Once satisfied the report is representative of the intended upload, check the payment requirement and make the payment.

Paying for the Applicants

All payments are made via Mpesa Paybill for the whole amount for the number of applicants, the details are as detailed below:

Business Number: 820201
Account: 8-digit Center Code
Amount: (500*Number of Applicants)

Finalizing the application process.

Once you have paid enter the Mpesa transaction code in the field provided and ‘Apply’ the payment, this will assign the funds to the students with choices.

Click ‘Save Application’ to commit the choices.

Please note you will not be able to change allocation for student funds after saving, so be certain before submitting.

Visit the Dashboard at any time to view the current application.
Once it is final, please go to the ‘Dashboard’ tab and click the ‘Application Report’ button to download the report in PDF for the Principal’s Signature and stamp for submission to KUCCPS.

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Are you scheduled to sit the KCSE examination in March 2021? Or are you a school principal or a parent/guardian? The Kenya Universities and Colleges Central Placement Service (KUCCPS) has good news for you.

Application for placement to artisan, craft, diploma and degree courses under government sponsorship for the 2021/2022 academic year has commenced in secondary schools / KCSE
examination centres countrywide (school application).

The online application system is open, and will close on March 31, 2021. Here is what you need to know about the school application.

What is Centre/School Application?

This is the first opportunity given to KCSE examination candidates to select, list and submit the courses that they wish to pursue after their secondary education at degree, diploma, craft and artisan level. The application is done in secondary schools/examination centres that have registered KCSE candidates.

Who is eligible to apply?

All candidates qualify for placement to universities or colleges irrespective of their KCSE examination results (grades A to E). Candidates have an opportunity to choose their preferred courses as shown below:

i. Degree courses choices: 1(a), 1(b), 1(C), 2,3 and 4
ii. Diploma course choices: 1,2,3 and 4
iii. Craft course choices: 1,2,3 and 4
iv. Artisan course choices: 1,2,3 and 4

How does the school application happen?

• School principals are required to guide Form Four students in listing the courses they wish to pursue at all levels (degree, diploma, craft and artisan).
• The students are required to list the courses in the order of preference at all the levels.
• The principal/teacher then logs on to the KUCCPS portal (schools.kuccps.net), enters and submits the choices following the guidelines provided in the Principal’s Manual, which is available on the portal as a download.
• While submitting the choices, the principal/career teacher is also required to submit the placement fee collected from the candidates as one bulk payment.

Note: All secondary schools with KCSE examination candidates have been provided with access credentials to the KUCCPS portal (schools.kuccps.net).

What are the advantages of school application?

Applying for placement at school (as opposed to after school) has numerous advantages to students:

• Teachers are available to provide career guidance to the students.
• Applying at school benefits students who live in remote areas or lack the necessary facilities such as the Internet at home. A majority of secondary schools have access to the facilities.
• In the past, many KCSE candidates performed well but failed to apply for placement to university and/or college resulting in them failing to be placed to courses of their choice. Applying at school before the KCSE examination ensures this does not happen.
• Students applying at school get an early exposure to courses and careers and tend to make better choices later at the application revision stage.
• Applying at school costs Ksh.500, hence is cheaper compared to submitting choices during the revision of choices, which costs Ksh. 1,500 per applicant.

What is the procedure for submitting students’ choices through the portal for the first time?

Once all the students have submitted their choices, the principal should follow the procedure outlined below.

• Go to your browser and enter the URL schools.kuccps.net or click Principal’s Portal on the KUCCPS website.
• If the school does not have an account in the KUCCPS portal, create one through the ‘New Account’ link. Fill in the relevant verification details and submit.
• Log in with the registered credentials, i.e. a username (TSC No. /ID. No. /PP. No.) and a password.
• Go to the ‘Applications’ tab.
• Click ‘Application Template’. This will download an Excel workbook for you to populate.
• After you have filled the template, click on ‘Upload Form’ and submit.

For detailed guidelines, download and read the Principal’s Manual from the Placement Service website www.kuccps.ac.ke or call 0723954927/ 020 5137400 for guidance.

How much does one pay?

An application fee of Ksh. 500 shall be charged per student.

How do I make payment?

Candidates should submit the application fee to the school, which will in turn make the payments in bulk on behalf of the students. The money is payable to:

• KUCCPS Pay Bill Number: 820201
• Account number: 8 digit center code
• Amount: 500 x number of students

How does one confirm whether the application was submitted successfully?

The principal can generate an application report after successfully submitting the application. The application report should then be shared with the students and parents/guardians.

How can students confirm if their teacher submitted their choices?

KCSE candidates who have listed their preferred courses and paid the required Ksh500 should check with their principal to ensure that their application has been submitted. They can verify using an application report generated from the system after submission of the choices or they can contact KUCCPS for assistance.

What is the role of a parent/guardian in the school/centre application process?

A parent or guardian of a KCSE candidate should advise and guide the student in choosing the right course and thereafter follow up with the school to ensure the student’s choices have been submitted successfully to KUCCPS.

What is the role of a teacher?

Offering career guidance to the students and assisting them to select courses that fit their career dreams and are aligned to their KCSE subjects. They should also ensure that their candidates’ choices are submitted to KUCCPS before the deadline.

What is the role of a KCSE candidate?

Listing the courses they wish to do in university/college by taking into account their interests, personalities, KCSE subjects and projected KCSE result. They should not be swayed by peer pressure but should carefully consider their options and seek guidance from their teachers and parents.

Where can I get more information on different career paths?

The Placement Service has published The Essential Career Guide: Making an Informed Choice, a hand-book for students seeking to prepare adequately for the world of work. It provides insights to course selection, career opportunities, subject requirements and funding opportunities, among others.

The book is available in all the major bookshops at the cost of Ksh. 350. You can also buy it directly from KUCCPS or the Kenya Literature Bureau (KLB), which is the official distributor. A digital copy is available online through https://klbbooks.com.

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