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Form one selection results and admission letters 2020; Extra County schools

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After the selection exercise for the 2020 placement of form ones, they will be expected to download their letters through the Ministry of education’s online portal. The admission letter is important to both students and Parents/ Guardians. This is because it enables the two parties to prepare adequately for reporting to selected secondary school.

To download the admission letter to Extra County Schools:

  1. Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter.
  2. Now, Select the county and sub-county where your KCPE centre is found and key in your index number and Submit.
  3. Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
  4. Use the printer icon to print or download icon to download to your computer.
  5. Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
  6. Finally, present it for admission together with a certified copy of birth certificate

Access the Official ministry of Education’s download page by using this link: http://www.education.go.ke/index.php/online-services/form-one-selection

For complete information on all schools in Kenya, including best private and public schools, please visit this link: Schools Portal; Complete guide to all schools in Kenya

But, what are some of the key highlights on the admission letters?

Here are some of the common details on the form one admission letters:

  • All the admission letters bear the Ministry of Education’s letter head; The letter contains the Education Ministry’s logo and head.
  • Name of the student, Index number and Sub County,
  • School admitted to (The Secondary school where the student has been placed),
  • Reporting date; Which is in January, 2020. The reporting date for 2019 was 7th to 11th January.
  • Former primary school’s details; the letter must be stamped by the head teacher, A disclaimer on the letter reads; “This letter will be authenticated on being duly certified by the primary school head complete with a certified copy of birth certificate and finally confirmed by the admitting principal. The letter is issued without any erasure  or alteration and cannot be changed through any form of endorsement whatsoever; utterance of false documents is an offence punishable by law.”
  • The 2020 fee guidelines from the Ministry (The letter gives fees directions thus; “The maximum fees payable per year is detailed in the attached schedule, do confirm the category of your school before making any payment.”)
  • Parents/ Guardians expected to go to schools where their kids have been placed to pick further joining instructions and requirements. (“Urgently get in touch with your new principal at the above school for admission requirements,” says the admission letter from the Ministry.)

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Other details that learners would get from the selected school include:

  • Uniform descriptions,
  • Boarding requirements; mattresses, blankets, e.t.c
  • Any books’ requirements and
  •  Other personal effects as may be prescribed by individual schools.

The Government has insisted on its resolve to ensure 100 percent transition from Primary to secondary schools. Consequently, all the 2019 KCPE candidates will get places at preferred secondary schools.

Here are links to the most important news portals:

Breaking Education News

Education Ministry gives new guidelines on Nemis

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Latest Education news– Schools have been given up to the end of March so as to capture all learners in the National Education Management Information System, Nemis. The Ministry now says disbursements of funds to public schools will be entirely via Nemis. Whereas the system has always been used for secondary schools, the scenario has been different for primary schools. Since the inception of Free Primary Education in 2003, the Ministry of Education has been using a computer program that heavily relies on manual input of school data into the program by officers from the Ministry of Education headquarters to disburse funds to public primary schools. This mode of disbursement has been prone to errors as a result of faulty capturing of data required for capitation by officers in the headquarters. Under the NEMIS system, all the data is captured at the source and individual headteachers are responsible for any data regarding their school, this minimises chances of human error and any changes required are made by the headteachers thus ensuring continuous update of data. The Directorate of Primary Education intends to change the mode of FPE disbursement to NEMIS system from the current system one with effect from April 2021. To guarantee that their schools are not disadvantaged, the Ministry has asked head teachers to ensure that data on all their pupils is captured in them NEMIS platform by 30th March 2021. Learners without birth certificates can still be captured on the NEMIS system.

HOW TO UPDATE THE LEARNER’S BIO DETAILS ON NEMIS.

  1. Visit the NEMIS portal at http://nemis.education.go.ke
  2. Log onto the system by using the official log in credentials; User Name and Password.
  3. Once logged in, click on ‘Form one Admission/ Reported List’
  4. The ‘REPORTED STUDENT LIST’ will be displayed.
  5. Click on ‘BIO DATA’ to update the details for each learner.
  6. Fill in the Basic, Contact and Special Needs Details for the learner. Save the changes.
  7. Repeat procedure 5 and 6; until details for all the admitted learners are captured.

Here are links to the most important news portals:

The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:
  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.

SCHOOL FEES CAPITATION FOR SECONDARY SCHOOLS

In total each learner in all public schools receives Sh22,244 per year under the government’s Free Day Secondary Education (FDSE) program. Of this Sh9,400 goes into operations including Personal Emoluments (Salaries and wages for BOM staff).

 TABLE SHOWING THE FDSE Structure

S/NO. ITEM AMOUNT (KES)
1 Tuition 4,144.00
2 Medical/ Insurance 2,000.00
3 Activity 1,500.00
4 SMASSE 200.00
5 Other Vote Heads 9,400.00
6 Maintenance and Improvement 5,000.00
7 Grand Total 22,244.00
Other vote heads: local travel and transport, Administration, Electricity, Personnel emolument.