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Form one admission guidelines and procedure- 2021

October 5, 2025 Maverick John Leave a comment

The Ministry of Education has issued new guidelines on the 2021 form one admission process. According to the latest circular, all 2020 Kenya Certificate of Primary Education (KCPE) students are supposed to report to form one by August 7, 2021.

“As you are aware, the form one students selected to join various secondly schools are expected to report from 2nd to 7th August, 2021. This will be the 4th cohort of 100% transition policy and all efforts should then be put in place to ensure they all transit to secondary school.” Reads the circular, in part.

According to the Ministry, all schools are expected to put in place measures to receive their students and ensure they are well inducted.

“Admission and induction programmes must be elaborate to enable the leamers settle down for the 4-year cycle of Education. Studies have shown that new learners who are inducted properly on admission have a higher completion rate.” Adds the Ministry.

Further guidelines on the admission process have been provided. These include:

Admission 0f all leamers will be done in NEMIS. All Schools MUST capture their leaners in the system, failure to which action will be taken.
Where parents/guardians aPPlied for change Of placement and was accepted, the same has been effected in Nemis. Parents/guardians are advised to send their index number to short code 222d3 to confirm, download the new letter if applicable and proceed as guided in the joining instructions.
Only students who appear on the current NEMIS list of a school will be admitted in that school. The joining instructions must also be stamped by the head teacher op the primary school.
All deferred admissions will be done offline and processed later. The County Director of Education, CDE, must ascertain all such cases beforehand.
No school will admit a learner in the system who has not physically reported to school.
Leaners who are not able to take up their places on the stipulated dates must inform the school in advance.

To facilitate the process of admission through NEMIS, the change of placement system will be disabled on Tuesday 29th July, 2021. Read more details here; How to admit 2021 Form Ones through the NEMIS system: Ministry of Education.

Schools will download their lists from NEMIS as from Friday 30th July, 2021 in readiness for admission of students from Monday, 2nd August, 2021.

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CS Magoha issues statement over 2021 form one selection results

October 5, 2025 Maverick John Leave a comment

Education Cabinet Secretary (CS), Prof. George Magoha, has told off parents causing uproar that the Form One placement was unfair to students who scored good marks in Kenya Certificate of Primary Education (KCPE), saying that all students were placed in secondary schools that they merit.

Speaking in Thika where he oversaw interviews for students set to benefit from the government’s Elimu Scholarship Programme, Magoha said the cries that top students should have been placed in the top 10 schools nationally is misplaced and only meant to confuse students.

He said the notion had been disapproved by last year’s Kenya Certificate of Secondary Education (KCSE) results where students who got 191 marks in KCPE, recorded University marks of A’s and B’s in KCSE four years later.

He said there is no way the 100,000 pupils who passed well in KCPE can all fit in the 5,000 slots in the top national schools.

“These cries that your children must be called in the top 10 schools must stop. Every school in the country is a good school, because the government gives equal amounts of Sh22, 244 to every child in whichever school the child goes to. It is not the school that will make the child, but the zeal and zest that is in the child,” he said.

He, however said, where a male child has been placed into a female school or vice versa; or where a child has been called into a day school which is too far, the issue will be rectified.

This comes as a section of parents raised alarm that their children despite scoring good marks were not called into the best schools which they had opted for.

Some said despite their children scoring more than 350 marks, they were placed in unheard of schools, some which are too far away.

At the same time, Magoha said they have started to look for primary schools that will be converted into Junior Secondary schools in line with the new curriculum.

He said the priority now is to get the schools and have them furnished with the necessary infrastructure so as to be ready when the transition time comes.

In the new 2.6.3.3.3, the Junior Secondary (grades 7, 8 and 9) and Senior Secondary Education (grades 10, 11 and 12) will each take three years.

He called on politicians not to politicize the exercise, saying it is meant to benefit pupils.

“My remaining 14 months is going to be extremely difficult as we continue to implement the Competency Based Curriculum. At the moment, we are looking for primary schools that will be converted into junior secondary schools and in the budget, we have been awarded Sh.1.9 billion to furnish them with tables and chairs. Let’s not politicize the exercise,” he said.

On the school in Nyandarua County where some students were sent home after being infected with Covid-19 virus, Magoha termed it a non-issue, saying they will ensure all students are safe.

“We have millions of learners in our schools so, why do you want to make noise when six or 10 of them get Covid. This is not an issue at all. If we weren’t bold enough to reopen schools in August last year and January, would these children be here today to get scholarships to go to high school?’’ posed Magoha.

The scholarships will be offered to 9,000 students with 3,000 being offered to those who live in the slums and informal settlements.

Form one admission 2021 (How to get your selection results through SMS)

October 5, 2025 Maverick John Leave a comment

2021 form one selection results can be received through the Ministry of Education SMS code 22263. This is the fastest way that 2020 Kenya Certificate of Primary Education (KCPE) candidates can use to know their form one placement results. These results are always available once the selection process is completed.

HOW TO SEND AN SMS TO RECEIVE 2021 FORM ONE SELECTION RESULTS.

It is the responsibility of the Ministry of Education to place all the 2020 KCPE candidates to their secondary school of choice. The Ministry places the students to all public National, Extra County, County and Sub County schools.

Placement of the KCPE 2020 candidates is done based on criteria set by the Ministry of Education. Top on the list of factors that the Ministry considers is the candidate’s performance (total marks) in the KCPE 2020 examinations. Students with the highest scores (Over 400) are always placed at National Schools.

The vice versa is versa is true as students with lowest scores are placed in Sub County schools.

Another criteria that is considered is affirmative action; where the cut off marks for form one selection is lowered considerably for vulnerable groups of students.

The general performance at the KCPE examinations is also a key determinant in determining the cut-off points for the various categories of schools.

Last, but not least, the form one admissions is pegged on the specific schools’ Form one capacities. This is the maximum number of form one students that a school can accommodate; based on the available space and physical facilities. Schools can request for change of 2021 form one placements (Adjustment of school’s form one capacity).

Where the capacity of a school has improved due to development of additional facilities in the year, a principal must request for placement of additional students and approval in NEMIS.

After the application, the Ministry reviews and adjusts the school’s form one capacity; usually by allowing the school to admit more form one students.

SIMPLIFIED PROCEDURE FOR CHECKING 2021 FORM ONE SELECTION RESULTS.

Follow the steps below to easily get your 2021 form one selection results through SMS;

Go to SMS (Messages) in your phone and create a new SMS. Enter the recipient number (where to send the sms to) as 22263.
Enter your KCPE 2020 index number in full (11 digits); see screenshot below.
Once you are satisfied that the index number and recipient details are correct, just send the SMS.
Please remember that this is a premium service and you will pay Sh25 per an SMS.
In case the SMS from the Ministry of Education delays, kindly be a little bit patient before sending the SMS again. This is because, immediately the placement jresults are announced, there will be many individuals sending same SMSs and this may cause the delays.
Finally, only send the placement confirmation SMS once the Ministry of Education formally releases the results to the public.

Next, it is time to download your 2021 form one admission letter online. See the simplified procedure here; How to download 2021 form one admission letters online.

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Schools receive Sh17.47 Billion from the government

October 5, 2025 Maverick John Leave a comment

The Government is impressed by the high turnout of Form One students who started reporting to their secondary schools on Monday August 2, 2021, Ministry of Education Cabinet Secretary (CS) Prof George Magoha has said.

Prof. Magoha said that at the end of the Form One reporting exercise, all learners from Grade One to Form Four will be back to class for the first time since March 2020, when all schools were closed as part of the Government measures to control the spread of COVID-19.

In a statement to newsrooms Tuesday, the CS said that other than the Form One students, all other learners successfully opened for the First Term of the 2021 academic calendar on July 26, 2021.

“To ensure uninterrupted learning in all our public schools this term, the Government has released a total of Sh17.47 billion as capitation funding to all learners. Of this, Sh2.62 billion is meant for learners in primary schools, while Sh14.85 billion is to support secondary school students,” said Prof. Magoha.

The CS said that with the release of the capitation funds, principals are advised to keep all their learners at their respective schools to ensure no part of class time is lost during the shortened academic calendar, adding that principals should dialogue with parents of learners with fees balances to find practical ways of clearing any arrears.

“More fundamentally, principals must strictly adhere to new Ministry of Education guidelines on school fees that were issued based on the 30-week school calendar. Any additional fees outside of the official guidelines will not be tolerated,” warned Prof. Magoha.

In line with the 100 per cent transition Policy, the CS said that parents and relevant stakeholders must ensure that all Form One students report to their secondary schools given that the government has already released funding to support learning activities for Term One, 2021.

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Form one Joining instructions 2021, How to Download your admission letter

October 5, 2025 Maverick John Leave a comment

Are you looking for your 2021 Form one admission letter? You should be aware that the schools no longer send hard copies of the form one admission letters. Instead, these letters are only available on soft copy and you can easily download them.

The next question you may be asking yourself, then, is ‘how do I get my letter online?’.

The answer to this is simple. Your letter is available online at the Education Ministry Portal. All that you need is to visit this link; Form One Selection – Ministry of Education.

All that you need to have is your Kenya Certificate of Primary Education (KCPE) index number. Also know the County and Sub County where your former primary school is found; these details are required in order for you to access your letter.

Access and download your letter. Now, print it as it will be used during the admission/ reporting process.

2021 form one placement results (How to change school selected to join)

October 5, 2025 Maverick John Leave a comment

The 2021 form one placement results have been announced. The 2020 Kenya Certificate of Primary Education (KCPE) candidates, who may not be pleased with the secondary school they have been selected to join, can now apply for readmission at their preferred schools.

It is important to note that the process of requesting for change of form one placement is done purely online.

HOW TO CHANGE FORM ONE PLACEMENT IN 2021

In order to apply for change of form one placement, follow the easy steps below;

The parent or guardian should place a request at the school of interest; where he/ she wants the kid to be transferred to. The school will then shortlist and merit all students in the waiting (request) list and make a decision on those they will like to absorb; depending on the available (unfilled) vacancies.
The school through the National Education Management System, NEMIS -http://nemis.education.go.ke/, shall enter the details of the selected candidates from their waiting list and request the Ministry to capture them in the new school.
Approval to the schools’ requests shall be granted at different levels depending on the Category of the school. Approval for National, Extra County and County schools will be granted by the Ministry’s Head Office, Regional Coordinators and County Directors of Education, respectively.
Once the approval has been granted, the learner will then be moved from the selection list of the first school to the latest (new) school.
The parent/ guardian will then go online and print the admission letter for the new school.

“Change of placement is not reversible and caution must be taken to avoid being placed in schools not desired,” warns the Ministry.

Also see; School Term dates/ calendar for 2020 to 2023.

When a school has made a decision to offer a place to a student, the school will proceed to enter the details of the student.

For National and Extra County schools, the same has to be approved while for county, sub county and private, the system accepts automatically.

Please note that the application for change in form one admission is subject to availability of vacancy in the desired school.

HOW SCHOOLS CAN REQUEST FOR EXTRA VACANCIES

Where the capacity of a school has improved due to development of additional facilities in the year, a principal must request for placement of additional students and approval in NEMIS.

Form one joining instruction 2021

October 5, 2025 Maverick John Leave a comment

2021 Form one joining instructions and admission letters- You probably must be wondering how to get your 2021 form one joining instructions and admission letter. The 2021 form one admission letter is a mandatory document that you must produce during the physical admission process.

These letters are available online once the 2021 form one selection excise is complete.

HOW TO DOWNLOAD THE 2021 FORM ONE ADMISSION LETTERS AND JOINING INSTRUCTIONS.

The 2021 form one joining instructions and admission letters are uploaded onto the Ministry of Education online portal where you can easily download it.

Here are detailed guides on how to download the 2021 form one admission letters for all categories of schools;

HOW DOES THE OFFICIAL 2021 FORM ONE ADMISSION LETTER APPEAR?

The 2021 form one admission letter will have a number of details. See a summary of the details below;

S/N	Admission letter details
1	Ministry of education letter head and logo
2	Name of the student
3	Index Number of the student
4	Sub county of the student (Location of former primary school)
5	Secondary school admitted to
6	Form one reporting date
7	Former primary school’s details
8	The 2021 fee guidelines from the Ministry

A DESCRIPTION OF ALL THE DETAILS ON THE 2021 FORM ONE ADMISSION LETTER

All the 2021 FORM ONE admission letters will bear the Ministry of Education’s letter head; The letter contains the Education Ministry’s logo and head.
Name of the student, Index number and Sub County,
School admitted to (The Secondary school where the student has been placed),
Reporting date; Which is in July, 2021.
Former primary school’s details; the letter must be stamped by the head teacher, A disclaimer on the letter reads; “This letter will be authenticated on being duly certified by the primary school head complete with a certified copy of birth certificate and finally confirmed by the admitting principal. The letter is issued without any erasure or alteration and cannot be changed through any form of endorsement whatsoever; utterance of false documents is an offence punishable by law.”
The 2021 fee guidelines from the Ministry (The letter gives fees directions thus; “The maximum fees payable per year is detailed in the attached schedule, do confirm the category of your school before making any payment.”)
Parents/ Guardians expected to go to schools where their kids have been placed to pick further joining instructions and requirements. (“Urgently get in touch with your new principal at the above school for admission requirements,” says the admission letter from the Ministry.)

Other details that learners would get from the secondary school where they have been selected to join include:

Uniform descriptions,
Boarding requirements; mattresses, blankets, e.t.c
Any books’ requirements and
Other personal effects as may be prescribed by individual schools.

We wish you well in your high school journey.

Secondary school selection 2021 (Get results through SMS and download admission letter)

October 5, 2025 Maverick John Leave a comment

The 2021 form one selection exercise for KCPE 2020 candidates is underway. Once the exercise is complete, you can then get form one selection results through the SMS Code 22263 from any network.

The KCPE 2020 candidates will be placed in National, Extra County, County and Sub County Secondary schools. It is important to note that the form one selection process is fully automated.

HOW TO RECEIVE 2021 FORM ONE SELECTION RESULTS THROUGH SMS

The fastest way of receiving your 2021 form one results is by sending an SMS. Simply send an SMS with the candidate’s Index Number (Full index number) to 22263 from any network (Airtel, Safaricom, Telkom).

This is a premium service and the cost of the SMS is Ksh. 25. Remember to send the SMS once the results have been officially announced.

2021 FORM ONE SELECTION CRITERIA FOR KCPE 2020 CANDIDATES

Selection of the KCPE 2020 candidates follows a set criteria. This is to ensure that there is transparency and fairness during the selection exercise. Each school category has its own selection criteria. See details below so that to be familiar with the form one selection process.

SELECTION OF KCPE 2020 CANDIDATES TO NATIONAL SCHOOLS

National schools are the most prestigious schools in the country. Competition for form one places at these schools is very stiff. Usually, KCPE candidates who score above 400 marks are admitted to National schools. This is the main selection criteria. This year, the cut off mark to join National schools is likely to be lowered.

Another criterion for selecting form one to join National schools is that of affirmative action whereby the Counties facing various challenges would have their cutoff marks lowered.

Top candidates in the KCPE 2020 examinations per County will also get automatic places at the National Schools.

How to download the 2021 Form one admission letter to National Schools

To download your 2021 form one admission letter to National Schools, follow these easy steps;

Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter.
Then, Select the county and sub-county where your KCPE centre is located and key in your index number and Submit.
Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
Use the printer icon to print or download icon to download to your computer.
Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
Finally, present it for admission together with a certified copy of birth certificate.

SELECTION OF KCPE 2020 CANDIDATES TO EXTRA COUNTY SECONDARY SCHOOLS

Extra County Secondary schools (formerly Provincial schools) are the second tier of schools in Kenya. They are the most preferred category of schools after National Schools.

The selection of candidates to Extra-County schools is based on a ratio of 20:40:40. This means that 20% of available vacancies in an extra county school goes students from the Subcounty where the school is found.

While the host county and other counties get 40% each. After the selection exercise for the 2020 placement of form ones, they will be expected to download their letters through the Ministry of education’s online portal.

The admission letter is important to both students and Parents/ Guardians. This is because it enables the two parties to prepare adequately for reporting to selected secondary school.

How to download the 2021 Form one admission letter to Extra County Schools

Admission letters for KCPE 2020 candidates will be available online, once the selection exercise has been completed. To download your 2021 form one admission letter follow the simple steps below;

Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter.
Now, Select the county and sub-county where your KCPE centre is found and key in your index number and Submit.
Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
Use the printer icon to print or download icon to download to your computer.
Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
Finally, present it for admission together with a certified copy of birth certificate

Please note that the admission letters will be posted online once the selection exercise is complete.

SELECTION OF KCPE 2020 CANDIDATES COUNTY SECONDARY SCHOOLS

Selection for 2021 form one students also follows a set criteria. Students joining County schools in based on the 20:80 ratio. This means that 20% of the available slots in a County school go the hosting Sub-County while the remaining 80% are shared among other Subcounties; in that County.

How to download the 2021 Form one admission letter to County Schools

To download the admission letter to County Schools:

To download your admission letter, follow the simplified steps below;

Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter. Now,
Next, Select the county and sub-county where your KCPE centre is located and key in your index number and Submit.
Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
Use the printer icon to print or download icon to download to your computer.
Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
Finally, present it for admission together with a certified copy of birth certificate.

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