Tag Archives: 2020 Form Ones

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Filling students’ Bio Data on NEMIS; How to complete the new students and 2020 form ones’ admission process by updating their Bio data on NEMIS

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The admission process of the 2020 form ones shall be considered complete once their Bio Data has been updated on the National Education management Information System, NEMIS. Once the learner is admitted (See the admission procedure here: NEMIS guide on how to admit new students/ form ones), you will have to then update their details on the NEMIS. The Ministry of Education requires schools to update the Bio data for students in order to:
  1. Enable registration of the learner for the National Hospital Insurance Fund, NHIF, services.
  2. Facilitate disbursement of the Free Secondary Education, FSE, funds for the learner.
  3. Help the Ministry in tracking the learner.

For complete information on all schools in Kenya, including best private and public schools, please visit this link: Schools Portal; Complete guide to all schools in Kenya

HOW TO UPDATE THE LEARNER’S BIO DETAILS.

  1. Visit the NEMIS portal at http://nemis.education.go.ke
  2. Log onto the system by using the official log in credentials; User Name and Password.
  3. Once logged in, click on ‘Form one Admission/ Reported List’
  4. The ‘REPORTED STUDENT LIST’ will be displayed.
  5. Click on ‘BIO DATA’ to update the details for each learner.
  6. Fill in the Basic, Contact and Special Needs Details for the learner. Save the changes.
  7. Repeat procedure 5 and 6; until details for all the admitted learners are captured.

Here are links to the most important news portals:

The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:
  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.

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Detailed Procedure for admitting 2020 Form Ones through the NEMIS system: Ministry of Education

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The admission of the 2020 form ones in all private and public Secondary schools shall be, exclusively, done via the Education Ministry’s National Education Management Information System (NEMIS).

For complete information on all schools in Kenya, including best private and public schools, please visit this link: Schools Portal; Complete guide to all schools in Kenya

Required Documents

Here is the complete list of items required for admitting a new student/ form one via the National Education Management Information System, NEMIS:
  1. The admission letter.
  2. The learner’s index number, in full.
  3. The Learner’s Birth Certificate.
  4. The learner’s Unique Personal Identifier, UPI.
  5. The learner’s Contact details: Home county, Home Sub- County, Postal address, E-mail address and Phone Number.
  6. Learner’s passport size photograph.
  7. Learner’s special needs; if any.
  8. Mother’s details: ID Number, Name, E-mail and mobile number.
  9. Father’s Details: ID Number, Name, E-mail and mobile number.
  10. Guardian’s Details: ID Number, Name, E-mail and mobile number.

Here are links to the most important news portals:

The Admission process

Students will present their letters upon arrival for admission. The schools will then verify the existence of their names in the system. The form ones who report to Secondary schools, as placed by the Ministry, will undergo the following admission process:
  1. The form one reports to the school where placed by the NEMIS system and presents the admission letter that must be downloaded from the Education Ministry’s portal at http://www.education.go.ke/index.php/online-services/form-one-selection. (This is applicable to National, Extra County and County Schools)
  2. The admission letter is received by the principal or any other individual as may be delegated by the principal.
  3. The Principal or delegated individual will then log onto the NEMIS system by using a smartphone, tablet or computer that has been connected to the internet (Since the admission process can only be executed online). Log onto the NEMIS system by using the official Ministry’s links: http://nemis.education.go.ke/ or http://nemissystem.education.go.ke/
  4. Once logged in (by entering the User Name and Password which is at the disposal of the Principal), Click on the tab indicated as ‘LEARNER’.
  5. From the drop down list, select Admit/Capture request.
  6. On the new window, type in the Kenya Certificate of Primary Education, KCPE, index number on the search UPI/INDEX box and click on search.
  7. The NEMIS system will automatically load, and display, the student’s details showing that the learner is selected to join the school. In case the learner has not been selected to join the school, please advise him/ her to go to the school where the placement has been effected as shown on the NEMIS system or get help from the local Education office. If the student is selected to join the school, then click on ‘ADMIT’.
  8. Fill in the required information to successfully complete the admission process.
  9. Repeat steps 1 to 8, above, for all the 2020 form ones selected to join the school.
  10. You can confirm whether the learners have been captured correctly by Selecting ‘View my Learners’ from the ‘LEARNER’ tab

The ‘Learner’ Tab on NEMIS

The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:
  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.

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KNEC News Portal, Knec Schools Portal

Form one selection results and admission letters 2020; County schools

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After the selection exercise for the 2020 placement of form ones, they will be expected to download their letters through the Ministry of education’s online portal. The admission letter is important to both students and Parents/ Guardians. This is because it enables the two parties to prepare adequately for reporting to selected secondary school.

For complete information on all schools in Kenya, including best private and public schools, please visit this link: Schools Portal; Complete guide to all schools in Kenya

To download the admission letter to County Schools:

  1. Click on this link to access the download page from the Ministry of Education’s Website: Ministry of education download link for form one admssion letter. Now,
  2. Next, Select the county and sub-county where your KCPE centre is located and key in your index number and Submit.
  3. Click on the link named “admission letter” at the bottom of the page for a copy of your admission letter.
  4. Use the printer icon to print or download icon to download to your computer.
  5. Get your primary school’s headteacher to endorse the letter and stamp it in the space provided.
  6. Finally, present it for admission together with a certified copy of birth certificate

Access the Official ministry of Education’s download page by using this link: http://www.education.go.ke/index.php/online-services/form-one-selection

But, what are some of the key highlights on the admission letters?

Here are some of the common details on the form one admission letters:

  • All the admission letters bear the Ministry of Education’s letter head; The letter contains the Education Ministry’s logo and head.
  • Name of the student, Index number and Sub County,
  • School admitted to (The Secondary school where the student has been placed),
  • Reporting date; Which is in January, 2020. The reporting date for 2019 was 7th to 11th January.
  • Former primary school’s details; the letter must be stamped by the head teacher, A disclaimer on the letter reads; “This letter will be authenticated on being duly certified by the primary school head complete with a certified copy of birth certificate and finally confirmed by the admitting principal. The letter is issued without any erasure  or alteration and cannot be changed through any form of endorsement whatsoever; utterance of false documents is an offence punishable by law.”
  • The 2020 fee guidelines from the Ministry (The letter gives fees directions thus; “The maximum fees payable per year is detailed in the attached schedule, do confirm the category of your school before making any payment.”)
  • Parents/ Guardians expected to go to schools where their kids have been placed to pick further joining instructions and requirements. (“Urgently get in touch with your new principal at the above school for admission requirements,” says the admission letter from the Ministry.)

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Other details that learners would get from the selected school include:

  • Uniform descriptions,
  • Boarding requirements; mattresses, blankets, e.t.c
  • Any books’ requirements and
  •  Other personal effects as may be prescribed by individual schools.

The Government has insisted on its resolve to ensure 100 percent transition from Primary to secondary schools. Consequently, all the 2019 KCPE candidates will get places at preferred secondary schools.

Here are links to the most important news portals: